Resources for Coaches, Assistant Coaches and Team Managers
Coach Registration/Certification
Below is a step-by-step guide to the various steps and qualifications/certificates that coaches need to be able to participate in coaching.
- All coaches need to: 1) register with the club as a coach, 2) complete the requisite World Rugby Certificate courses, 3) have/acquire a current Vulnerable Sector Check, 4) upload the certificates to the club
- Head and Lead Coaches will additionally require 1) NCCP Registration and 2) World Rugby Level 1 Community Initiation
1. Register as a Coach with Crusaders (all coaches)
2. World Rugby Certificates (all coaches)
These courses must be completed each year. They’re all pretty quick.
- World Rugby Concussion Management for the General Public Certificate Online Course – save your PDF certificate for upload
- World Rugby RugbyReady Online Course – save your PDF certificate for upload
- World Rugby First Aid In Rugby Certificate – save your PDF certificate for upload
Every match/practice must have ONE World Rugby Level 1 certified coach in attendance. The club will reimburse any costs/expenses – send an email with your receipts to treasurer@crusadersrugby.ca. To get Level 1 certified:
- NCCP Coach Registration – register for an NCCP number
- Rugby Canada Coach Training Schedule
- Rugby Canada Coach – Community Initiation Level 1 minimum must be current
4. Vulnerable Sector Checks (all coaches)
Vulnerable Sector Checks are valid for a maximum period of 3 years.
- Halton Vulnerable Sector Checks & Peel Vulnerable Sector Checks – (download volunteer letter from club)
5. Submit your certificates to secretary@crusadersrugby.ca
Team Management
Teamsnap and PlayHQ are are solutions for player registration and team management/communication.
- PlayHQ – contact Secretary for credentials
- Teamsnap – the age grade coach emails (i.e. u14.boys@crusadersrugby.ca etc) are registered as managers/owners for the teams. Do a password reset to those email addresses if you need access.
- When a player registers for the season, details will be auto-added to Teamsnap and you will be able to invite them to the team without copying details.
- Additional:
Crusaders Google Workspace: Mail, Documents and More
The board, head coaches and other some others have club email addresses, Google Drive and other facilities provided by Google:
- 30 GB of Google Drive and Gmail email
- Shared Drives (unlimited cloud storage for storing/sharing documents)
- Bar – for bar-related information, owned by Treasurer
- Club Vault – for important club information/registrations/contracts etc, owned by Secretary/Treasurer
- Financial – for confidential financial information, owned by Treasurer
- General – for communications sponsorships, fundraising, shop etc., with general access
- Rugby (senior, youth, junior, minis)
- Google Contacts, Calendar and Meet
- Google Docs, Sheets, Slides, Forms, Gemini
- YouTube (Crusaders Channel), Google Photos (Crusaders)
Strongly suggest you download and use Google Chrome Browser and create a Chrome profile.
PLEASE use Google Apps and the Shared Drives to create and store club files. It really helps us share, find and re-use things and generally retain a lot of institutional knowledge. Keeping Excel files on your personal computer doesn’t help.
Why Google Workspace?
We are members of Google’s Not-for-Profit and Grants program which provides us with Google Workspace for free and $10,000 of Adwords spend. Google Workspace allows people to create and share documents without the need for installed software so it’s simple for us to maintain.
Using Google Workspace
You’ll need to be logged into your .crusadersrugby.ca to access all the .crusadersrugby.ca files and applications. If you already use Google for personal or work, you can create different profiles in Chrome and switch between them more easily.
Account Creation
If you need a Google account created to provide another person with a Crusaders email address or they need access to the Google Drive or other facilities, please email President
Crusaders Websites & Social Media
- www.crusadersrugby.club – Main Site (managed by Communications and President)
- clubshop.crusadersrugby.club – online shop(s) (managed by Treasurer and President)
Video/Photo Sharing
- Crusaders Google Photos Share
- To add photos to the share, send photos as attachments to photos@crusadersrugby.ca
Social Media
Encourage you all to contribute to the social media and/or find other coaches/parents/players who will. The Communications Director is primarily responsible for all of our communications/social media and can give you access to these accounts to post etc.
Organizing Team Social Events
This guidance applies only if you’re a coach, manager, parent or someone within the club and you’d like to arrange an event. The club encourages all members to make use of the facilities and organize club events and it’s pretty easy:
- Check field/clubhouse availability for your dates at www.crusadersrugby.club/calendar/
- If it’s an event requiring the club to cover expenses of any form or requiring ticket sales, please create a simple budget for discussion/approval by the Treasurer.
- There’s a simple budget template here and if that’s not accessible, email treasurer@crusadersrugby.ca for any events that involve club ordering, special bar opening or event ticketing
- If this is an event requiring ticket/entry sales, the event will need to be setup in the Club Shop to accept payments: contact treasurer@crusadersrugby.ca – we don’t accept cash payments to ticketed events
- Send the budget to by email treasurer@crusadersrugby.ca prior to making arrangements with the bar for food or special opening (if applicable)
Add the Event to Teamsnap
- A coach or a rugby director may need to add the event into Teamsnap for you. Club-wide (or multi-team) events will need to be added by the social.director@crusadersrugby.ca using the “Club Event” short tag. Team-specific events can be added by coaches and managers.
- In addition to informing specific teams/groups via Teamsnap, Teamsnap events will automatically be published to the main website calendar at: www.crusadersrugby.club/calendar/ (there may be a delay before the entry appears on the main site)
Book Bar/Food:
- If less than a week away, email bar@crusadersrugby.ca to ensure it can be staffed and food is available. Generally, we need at least 10 days notice to make special food orders from our suppliers and we won’t reimburse any expenses incurred if you have to make last-minute purchases from a supermarket etc.
- If an event requires food, please confirm your needs with bar@crusadersrugby.ca at least 10 days in advance to see if feasible and to provide enough time to order food.
Event Communications:
Need help? Reach out to president@crusadersrugby.ca, social.director@crusadersrugby.ca, or treasurer@crusadersrugby.ca – they can all offer assistance.
Notes:
- No cash-at-door events
- Events need to pass through the club books for legal, insurance and taxation purposes – do not run events off to the side
